Policy on Files of Deceased Employees

In the event of an employee's death, electronic files that reside on University equipment should be processed as follows: 

• The employee's immediate supervisor (Dean of the College for college faculty or Dean of the   School of Theology for theology faculty) should contact Computing & Network Services to arrange for access to any files.
  
  
• When access is gained to email files, messages should be previewed and distributed as necessary
  
  
• Any email messages of a personal or private nature should be printed and arrangements made to send or take them to an appropriate family member
  
  
• All widows and widowers of employees and retirees may have electronic access to the network on the same basis as retired employees without charge
  
  
• Fileserver files; the employee's immediate supervisor (Dean of the College or Dean of the School of Theology for faculty) should contact Computing & Network Services to arrange for access to these files.
  
  
• Once access is gained, files should be previewed and moved to other areas as needed
  
  
• Arrangements should be made with an appropriate family member to handle any personal or private files that belonged to the deceased employee 
  
  

July, 2005